🗓️
Smart rostering
Build the week across every area in a drag-and-drop grid. Publish and your team is notified instantly.
For sports & community clubs
Run your club,
Run your club,
not your roster spreadsheet.
ProClubHQ replaces the group-chat scramble with one simple app. Build the roster across every area — bar, kitchen, ground control — let staff claim, swap and clock in from their phones, then export approved hours straight to payroll.
14-day free trial · Cancel anytime · Set up in minutes
Now in use at
Hale Hockey Club
Hale Hockey Club
Built for the people who keep clubs running — bar, kitchen, gate, grounds and front-of-house.
Everything in one place
From roster to payroll, without the back-and-forth
🙌
Open shifts & swaps
Post open shifts for staff to claim, and let them offer cover when they can't make it — you just approve.
⏱️
Phone time-clock
Staff clock in and out from their pocket. Live hours, unpaid breaks, no paper timesheets.
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Payroll-ready hours
Approve timesheets with weekend & public-holiday loadings and overtime applied, then export to CSV.
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Native staff app — out now
A real iOS & Android app for your team: their shifts, the full club roster, messages, availability, swaps and one-tap clock-in.
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Push, email & in-app alerts
“Roster published”, “shift confirmed”, “you’re covered”, a new message — your team hears about it by push, email and in-app, so nobody misses a thing.
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Team messaging
Built-in direct & group chats — plus auto-groups that mirror your areas and roles (Bar, Kitchen, Managers), so the right people are always in the right channel without you managing lists.
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Staff profiles
Photos, contact & emergency details, pay rates and who was last active — a tidy record of every member, on web and the app.
🏟️
Turf bookings
A shared turf schedule that replaces the spreadsheet: take bookings, block out maintenance, let outsiders request slots, and publish a live calendar people can subscribe to — your fixtures included. Share it from your club’s own page at yourclub.proclubhq.com.
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Xero accounting
Connect your club’s Xero and every paid turf fee or hire is invoiced automatically — matched to the payer, marked paid and reconciled. No double entry, no month-end catch-up.
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Turf fee payments
Collect match turf fees with one QR code. Visiting clubs scan, pick their fixture, and pay the exact rate for their competition and division — no invoicing, no chasing. Every payment lands in your ledger.
Connect your club’s own Airwallex or Stripe account in a couple of minutes — card payments go straight to your bank, not ours. Test everything in sandbox mode before you go live, and if you’d rather not connect a provider yet, payments are still recorded for manual follow-up.
Airwallex
Stripe
Your account, your money
How it works
Three steps, every week
1
Build & publish the roster
Assign staff to shifts across your areas, or leave them open. Hit publish and everyone’s notified.
2
Staff clock in from their phone
Your team sees their shifts, claims open ones, swaps when needed, and clocks in on the day.
3
Approve & export to payroll
Review the hours — loadings and overtime already applied — approve, and export a payroll CSV.
Pricing
Simple, per-club pricing
One plan, everything included. Early access pricing while we grow.
Club
$99/month
Unlimited staff · all features
- Rostering across unlimited areas
- Open shifts, claims & swaps
- Phone time-clock & timesheets
- Pay-rule loadings, overtime & CSV export
- Team messaging & auto-groups
- Turf bookings & subscribable calendars
- Native iOS & Android staff app
- Push, email & in-app notifications
- Turf-fee payments by QR code (Airwallex or Stripe)
Have a few clubs? Talk to us about multi-club.
Give your committee their weekends back.
Set up your club and build your first roster in a few minutes.
Start free trial